Services - Source Document Imaging

Imaging System Features

Search Capability

• Index field searches are fast and powerful.
• Full-text searches cover the entire
• Boolean operators and wildcards widen or narrow searches.
• Fuzzy logic searches find documents with misspelled words or OCR errors.
• Proximity searches show where one word is located near another.
• Perform name searches by document, batch or folder.
• Combine index field and full-text searches with any name search.
• Search words are highlighted to show precise location within document.
• Search results can be saved in folders for quick referencing and easy access.
• Lines of context display how the word or phrase is used without retrieving the entire document.

Scanning Options

• Scan paper documents with ISIS, Kofax and some TWAIN supported scanners.
• Auto-name documents while scanning.
• Scan multiple pages into batches for later processing.
• Scan additional pages into existing documents.
• ScanFix image adjustments: Deskew, Noise Removal, Line Removal, Inverse Text Correction, Font Smoothing, Cropping and Rotations

Security

• Feature Rights control access to functions such as scanning, editing fields, printing, searching, deleting, etc.
• Access Rights control access to folders and documents.
• Access & Feature Rights can be defined for both users and groups.
• Security can be set explicitly or through inheritance.
• Control ability to see through reductions.
• Track document activity with the optional Audit Trail Plug-in.

Index Card Options

• Use index cards to assign database fields to documents.
• Create different index card templates for different document types.
• Color-coding distinguishes different document types.
• Reassign or update index cards or index fields at any time.
• Automatically index documents with the optional Bar Code Plug-in.

Document Import\Export

• Archive all Windows-based files including images, text, spreadsheets, movies, AutoCAD and sound files.
• Import computer files and directories with drag and drop ease.
• Transfer documents and folders via briefcase files.
• Transfer large numbers of documents via Portable Volumes.
• Convert electronic documents to non- proprietary TIFF images and ASCII text with the optional Snapshot Plug-in

OCR Capability

• Process immediately or in batches.
• Supports OCR from multiple workstations simultaneously.
• Supports multiple languages: Spanish, Portuguese, German, French, Italian, Dutch, Swedish and Norwegian.
• Process forms and populates index fields with the optional Zone OCR Plug-in.

Document Options

• Highlight text and images.
• Redact text and images for confidentiality.
• Place sticky-notes onto text and images.
• "Stamp" images with customized or pre-defined graphics.
• All annotations are image overlays and do not modify original document.
• View images text, thumbnails or index fields side-by-side.
• Display black and white, color or gray scale images.
• Rename or reorganize document pages.
• Edit text files created by OCR.
• Easy zoom with magnification up to 100 times. Full panning, rotation and contrast support.

Folder Features

• Intuitive folder tree makes document organization easy and flexible.
• Display document names, index fields and volume information.
• Public and private folders can be set up to allow document sharing, mail folders and ad hoc workflow.

Volume Administration

• Location of document data is fully configurable and can be stored on any network volume.
• Portable Volumes allow additive synchronization with other databases.
• Full support for regrettable, read-only, removable or fixed volumes.
• Can manage and migrate document data across multiple volumes.

Plug-in Options

• E-mail, barcode, zone OCR, snapshot, audit trail, CD plus, integrator's toolkit, template express.